# AI Notetaker

[What is AI Notetaker?](#what-is-ai-notetaker)

[Plans & limits](#plans-and-limits)

[Get started with AI Notetaker in Doraverse](#get-started-with-ai-notetaker-in-doraverse)

## What is AI Notetaker?

AI Notetaker is your meeting sidekick that handles the boring bits: notes and next steps — so your team stays focused in the conversation and executes faster after.

It captures your meetings, turns them into clear, structured notes, and helps you bridge language gaps with **real-time translation** and easy sharing options.

### What AI Notetaker does

* Turn live meetings or imported recordings into a full transcript and clear, structured notes.
* Translate meetings in real time into your preferred language while the conversation is happening.
* Keep meetings organized and easy to find with tags.
* Generate actionable tasks from the discussion: titles, details, assignees, and due dates — all fully editable.
* Make meetings searchable, shareable, and accountable.
* Share meeting notes via email so you can review and forward them easily.

{% hint style="success" %}
AI Notetaker is currently in beta. Features may evolve as the product develops.
{% endhint %}

***

## Plans & limits

AI Notetaker availability and limits depend on your current Doraverse plan.

**Trial plan**

* Recording duration and recap listening time are limited.
* Real-time translation is available with limited usage.
* Email delivery is available for generated notes.

**Paid plans**

* Higher limits on recording duration and translation usage.
* Additional sharing options within your workspace (depending on your plan).

For the most up-to-date details on which plans include AI Notetaker and their exact limits, please refer to our [Pricing page.](https://doraverse.com/pricing)

## Get started with AI Notetaker in Doraverse

Open AI Notetaker from your workspace’s left navigation. You’ll land on two simple tabs:

* **Meetings:** A clean list of sessions you’ve recorded or uploaded.
* **Action Items:** All tasks generated from meetings.

<figure><img src="/files/Y0RpOrKVeaDqK6ibz957" alt=""><figcaption></figcaption></figure>

#### Capture a meeting

When you’re ready, click **New Meeting**. Choose how you want to capture:

* **Online Meeting:** Let AI Notetaker record a live call from tools like Zoom or Google Meet right from your browser, so you can stay focused on the conversation.
* **In‑Person Meeting:** Use your computer’s microphone to capture a face‑to‑face discussion in the room and turn it into searchable notes.
* **Upload Recording:** Upload an existing audio or video file for processing. Supported formats: mp4, mp3, mov.

<figure><img src="/files/8Iccrb5uWllFbmWpswnS" alt=""><figcaption></figcaption></figure>

After recording or importing, the AI will prepare a full transcript, structure your notes, and suggest action items.

### Use AI Notetaker in an online meeting

1. In the **Online Meeting** dialog:
   * Check your **microphone** input.
   * Turn on **Also share audio** so Doraverse can hear voices from the meeting.
   * Under **Real-time Translation (BETA)**, set **Translate into** to your target language if you want live translation. Leave it **Off** if you only need transcription and notes.
2. Click **Start Record**.
3. Your browser will ask what you want to share:
   * Choose the **browser tab**, **window**, or **entire screen** where your online meeting is happening.
   * Turn on **Also share system audio** (or similar option) so the meeting sound is captured.
   * Click **Share**.

You will be taken to the meeting tab. When you return to Doraverse, you’ll see the recording status and, if enabled, the real-time translation panel.

<figure><img src="/files/IYFhUkQO65W0e7GQFKS7" alt=""><figcaption></figcaption></figure>

### Use AI Notetaker in an in-person meeting

1. In the **In-Person Meeting** dialog:
   * Select your **microphone**.
   * Under **Real-time Translation (BETA)**, choose your target language if you want live translation, or keep it **Off**.
2. Click **Start Record** and place your device where it can clearly capture everyone’s voice.

Doraverse will start recording and, if enabled, translating your conversation in real time.

<figure><img src="/files/gx23m03eYg2HvtXuHEZO" alt=""><figcaption></figcaption></figure>

### Track your recording and real-time translation

While the meeting is being recorded, you’ll see a recording bar at the top of the screen:

* **Recording bar:** Shows that audio is being captured and displays elapsed time.
* **Pause:** Temporarily pause the recording at any time.

If you turned on real-time translation:

* A panel on the right shows:
  * The **original transcript** as speakers talk.
  * The **translated text** in your chosen language.
* You can switch between **Bilingual**, **Translation only**, and **Original** views to focus on what you need.

<figure><img src="/files/nzD2YTQcDm4Ubqcc3dKE" alt=""><figcaption></figcaption></figure>

If you did not enable real-time translation:

* You will only see the **Recording** bar.
* Translation can still be applied later when you generate notes by choosing an output language.

<figure><img src="/files/gJX1480DF36i8o14ATg6" alt=""><figcaption></figcaption></figure>

### Finish a recording and generate meeting notes

1. When the meeting ends, click **Pause** on the recording bar.
2. You’ll see options to:
   * **Delete** the recording if you don’t want to keep this session.
   * **Generate notes** to create a structured recap from the conversation.
3. Click **Generate notes**. A configuration dialog will appear:
   * **Output Language:** Choose the language you want your meeting notes to be written in.
   * **Notify me via Email:** Turn this on if you want AI Notetaker to send the meeting note to your inbox.

<figure><img src="/files/sj0HMcOyFfCMi1t6VCn8" alt=""><figcaption></figcaption></figure>

4. Click **Generate notes** again to confirm.

Doraverse will process the recording and create:

* A full transcript.
* Structured notes of the discussion.
* Suggested action items (if applicable).

If you enabled email notification, a copy of the meeting note will be sent to your registered email automatically.

### Review and refine

* **Add tags** (e.g: team, project, quarter) to keep sessions organized and easy to find later.

<figure><img src="/files/kd3u4XdXhbifGU7ad87R" alt=""><figcaption></figcaption></figure>

* **In Notes:** Edit the meeting notes directly — tighten wording, highlight decisions or add context.

<figure><img src="/files/35JPgeDCkotu9OToYDce" alt=""><figcaption></figcaption></figure>

* **In Transcript:** Update speaker to fix any mislabels.&#x20;

<figure><img src="/files/tR2CzkIhh76m1boJOib6" alt=""><figcaption></figcaption></figure>

Copy the full transcript or notes when you need to share.

<figure><img src="/files/O2BpBMTkP8vWNzBARsIH" alt="" width="230"><figcaption></figcaption></figure>

* **In Action Items:** Review the AI’s next steps suggestions, edit titles and details, choose assignees, set deadlines, and add more tasks as needed.&#x20;

<figure><img src="/files/BKfp5hVlRCBbbiJbpPWS" alt=""><figcaption></figcaption></figure>

Everything is fully editable, so you can make it work the way your team does.

***

## Share and collaborate

Once your notes are ready, you can share them with others or copy the content for reuse.

You have three ways to share:

* **Share via email**
* **Share with members in your workspace**
* **Copy notes or transcript**

All sharing options are available from the meeting action menu.

***

### Share via Email

Use this when you want to send the meeting note to someone directly — for example, a teammate, manager, or external collaborator.

#### How to share a meeting note by email

1. Open the meeting from the **Meetings** tab.
2. Click **Share via Email** in the top-right of the meeting view.
3. A draft email will open with:
   * **From:** AI Notetaker (<noreply@doraverse.com>)
   * **Subject:** Notes for \<Meeting title>
   * **Meeting note content** included in the email body
4. In the **To** field, enter one or more email addresses.
5. Review the content if needed, then click **Send**.

Users receiving the email can read the notes from their inbox without signing in to Doraverse.

> ***Tip:** Use this when sharing with participants outside your workspace, like customers, partners, or vendors.*

***

### Share with workspace members

Use this to share the meeting note **internally**, so your teammates can open and view it inside Doraverse.

#### How to share a meeting note with workspace members

1. Open the meeting from the **Meetings** tab.
2. Click the **••• (More)** menu next to “Share via Email”.
3. Select **Add members**.
4. A **Share Meeting Note** dialog will appear.
5. Search for people by:
   * username
   * email
   * department
6. Select the members you want to share with.
7. Click **Share**.

Those members will immediately have access to the meeting note in Doraverse.

> ***Access note:** Sharing is limited to users already in your workspace. For external recipients, use **Share via Email** instead.*

***

Ready to try? Open AI Notetaker and let the notes write themselves.


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